In today’s fast-paced office environment, efficiency is key. Scanning documents directly to a network folder is a crucial feature for streamlining workflows and improving productivity. Ricoh understands this need and offers a user-friendly solution: the Ricoh Scan to Folder Configuration Tool. This powerful utility simplifies the often complex process of setting up scan-to-folder functionality on your Ricoh multifunction printer (MFP), making it accessible to users of all technical levels.
This comprehensive guide will walk you through everything you need to know about the Ricoh Scan to Folder Configuration Tool, including how to download it, install it, and use it to effortlessly configure scan-to-folder settings on your Ricoh device. Say goodbye to complicated manuals and hello to a seamless scan-to-folder experience.
Downloading and Installing the Ricoh Scan to Folder Configuration Tool
Getting started with the Ricoh Scan to Folder Configuration Tool is straightforward. Follow these simple steps to download and install the software on your Windows PC:
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Download the Tool: The first step is to download the Ricoh Scan to Folder Configuration Tool. You can find the download link on the official Ricoh support website. For your convenience, you can directly access the download page here: https://support.ricoh.com/bb/html/dr_ut_e/rc3/model/stfct/stfct.htm. Ensure you are downloading the tool from a trusted Ricoh source to guarantee its authenticity and safety.
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Run the Installer: Once the download is complete, locate the downloaded file, typically named
stfct.exe. Double-click this executable file to begin the installation process. -
Follow the Installation Wizard: The Ricoh Scan to Folder Configuration Tool installer will guide you through the setup. Click [Next] to proceed through the initial screens.
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Initiate Installation: Click [Install] to start the installation of the tool on your computer. The installation process is usually quick and requires minimal user intervention.
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Launch the Configuration Tool: After successful installation, navigate to the “RICOH STFConfTool” folder, which can typically be found in your Program Files or Program Files (x86) directory. Locate and double-click the
STFConfTool.exeapplication to launch the Ricoh Scan to Folder Configuration Tool.
Configuring Scan to Folder Using the Tool
With the Ricoh Scan to Folder Configuration Tool installed and running, you can now easily set up your scan-to-folder destinations. Here’s a step-by-step guide to configuring your settings:
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Select Destination Registration: In the main window of the tool, choose “Register Destination” to begin setting up a new scan-to-folder destination. Then, click [Next].
Note: If User Account Control prompts for permission, click [Yes] to allow the tool to run and make changes to your system.
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Choose Shared Folder Setting: You will now be presented with options for your shared folder setup. Select the option that best describes your situation and click [Next]:
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Option A: Create a New Shared Folder: If you need to create a brand new shared folder for scanning, select “Location” and enter your desired “Shared Folder Name”. Ensure the name is unique and easy to identify.
Troubleshooting Tip: If you encounter a “Shared Folder Creation Error” indicating that a folder with the same name already exists, simply choose a different name for your shared folder.
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Option B: Use an Existing Unshared Folder: If you have a folder on your PC that is not currently shared on the network, select “Location” and enter the “Shared Folder Name” of this existing folder. The tool will help you share it.
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Option C: Use an Existing Shared Folder: If you already have a shared folder on your network that you want to use for scan-to-folder, simply select this existing shared folder from the options provided.
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Enter Computer Login Credentials: For security and access control, you will need to provide your computer’s login username and password. Enter these credentials in the respective fields and click [Next].
Security Note: If you choose to proceed without entering a password, be aware that scanning to the folder will be less secure. A caution message will appear; click [Continue] if you understand and accept the security implications.
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Define Destination Name: In the “Destination” field, enter a descriptive name for this scan-to-folder destination. This name will be displayed on your Ricoh MFP’s control panel, so choose something easily recognizable (e.g., “Scanned Documents,” “Accounting Dept Scans,” or a user’s name).
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Select Your Ricoh Device: The tool will display a list of Ricoh devices on your network. Select the specific device where you want to register this scan-to-folder destination from the “Device” list. Click [Next] to proceed.
Device Not Found? If your device is not automatically detected, select “Enter the device’s IP address” and manually enter the IP address of your Ricoh MFP. Click [Search] to locate the device.
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Execute Configuration: Review all the settings you have configured. Once you are satisfied, click [Execute] to apply the scan-to-folder settings to your selected Ricoh device.
Administrator Authentication: If your Ricoh device requires administrator authentication, a prompt will appear. Enter the username and password of the device administrator and click [OK]. If you do not know these credentials, consult your IT administrator.
Security Settings Confirmation: If the tool detects that communication port TCP 445 is blocked on your computer (which is necessary for scan to folder functionality), a security settings confirmation message will appear. Click [OK] to allow the tool to remove this block and enable scan to folder.
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Complete the Setup: The tool will display a progress bar as it configures your device. Once the process is complete, click [Complete].
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Verify on Your Ricoh Device: Go to your Ricoh MFP and press the [Scanner] button on the operation panel.
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Select Scan to Folder: Choose the [Scan to Folder] option on the scanner menu.
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Confirm Destination: Verify that the destination name you registered using the tool (e.g., “User”) is visible as a scan destination option on the device’s display.
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Test Scan to Folder: Select your newly registered destination, place a document on the scanner, and initiate a scan. Confirm that the scanned document is successfully saved in the designated shared folder on your computer.
Conclusion
The Ricoh Scan to Folder Configuration Tool drastically simplifies the setup process for scan-to-folder functionality. By following these straightforward steps, you can quickly enable seamless document scanning directly to network folders, enhancing your office productivity and document management efficiency. Download the Ricoh Scan to Folder Configuration Tool today and experience the ease of streamlined scanning.
For more detailed information, you can also refer to the Scan to Folder Easy Setup Guide.pdf.
